Difference between revisions of "webBooks-Accounting"
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| − | The first thing you will see is the familiar group of buttons, '*', '+', '-', 'Update' which will clear the form for new input, add a new record, delete a selected record, and update a selected record respectively. This particular tab has a few of these that are disabled, '+' and '-', because the records contained within the list are pulled from a particular module, not something that can be added or removed from this area of webBooks. | + | The first thing you will see is the familiar group of buttons, '*', '+', '-', and 'Update' which will clear the form for new input, add a new record, delete a selected record, and update a selected record respectively. This particular tab has a few of these that are disabled, '+' and '-', because the records contained within the list are pulled from a particular module, not something that can be added or removed from this area of webBooks. |
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| − | * '''Invoice No''' | + | * '''Invoice No''' a non-editable field, this value represents the invoice number of the selected entry from the list. |
| − | * '''Invoice Amt''' | + | * '''Invoice Amt''' another non-editable field, this textbox will contain the invoice amount. |
| − | * '''PO Number''' | + | * '''PO Number''' as the name suggests, here you will find any Purchase Order (PO) number that is associated with the selected invoice. |
| − | * '''PO Amount''' | + | * '''PO Amount''' another easy to identify field, this one relates to the amount of the associated Purchase Order (PO). |
| − | * '''Note''' | + | * '''Note''' this field will allow you to associate a note with the selected invoice. |
| + | The section to the right of the above fields contains the ability to enter all the payments for the selected invoice. It is broken down into several values that are explained below. It should also be noted that any amount of payments can be entered per selected invoice in order to satisfy the total owed. They can be all of the same or different types. | ||
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| + | * '''Received''' the date that the payment was received, not the day the deposit was made at the bank! See the 'Deposited' field below for additional information. | ||
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| + | * '''Type''' the selection with this listbox will specify the type of payment currently being entered. You should also notice that changing this value will also change the value to be entered in the 'Tag' field. For example, if the value here is 'card', then the 'Tag' would become the confirmation number of the credit card charge. | ||
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| + | * '''Amount''' the amount associated with the charge currently being entered. | ||
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| + | * '''Deposited''' since bank deposited funds are not always available the same day, this field allows you to specify when they have cleared and become available for use. | ||
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| + | * '''Tag''' this field contains a variety of values based on the 'type' value from above. To help make sure the employee knows what value is supposed to be entered here, the placeholder text will change dynamically as the 'type' is adjusted. | ||
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| + | NOTE: After the above fields, there is a list so that multiple payments can be entered per invoice if necessary. | ||
Revision as of 06:53, 17 November 2014
The vast majority of organizations will require the use of a module that will handle the accounting aspects of the business. Currently this extension allows interaction with the accounts receivables, accounts payable, general journal, general ledger, and the balance sheet.
Tabs
Each module will contain several tabs that help group the various types of associated information. Below we will cover the details of each one currently available in the latest release of the module.
?
This tab is found in each module as the way to access helpful documentation and, when clicked, will load this wiki page for the module. Of course you can always go directly to our wiki and read through the entire software documentation.
Receivables
This tab contains all the account receivables for the organization which include all non-quotes from the 'Quotes And Invoices' module. It should be noted that this module will not break due to the absense of the 'Quotes And Invoices' module, however, this tab will be of no use to your employees.
The first thing you will see is the familiar group of buttons, '*', '+', '-', and 'Update' which will clear the form for new input, add a new record, delete a selected record, and update a selected record respectively. This particular tab has a few of these that are disabled, '+' and '-', because the records contained within the list are pulled from a particular module, not something that can be added or removed from this area of webBooks.
- Account this listbox contains all the default and user-defined accounts that the selected item from the list belongs to. By selecting an entry from the list, you can select the account that the invoice or lease is associated with. More often than not, this value should remain 'Receivables', but for flexibility the employee can attribute certain entries with a different account.
- Invoice No a non-editable field, this value represents the invoice number of the selected entry from the list.
- Invoice Amt another non-editable field, this textbox will contain the invoice amount.
- PO Number as the name suggests, here you will find any Purchase Order (PO) number that is associated with the selected invoice.
- PO Amount another easy to identify field, this one relates to the amount of the associated Purchase Order (PO).
- Note this field will allow you to associate a note with the selected invoice.
The section to the right of the above fields contains the ability to enter all the payments for the selected invoice. It is broken down into several values that are explained below. It should also be noted that any amount of payments can be entered per selected invoice in order to satisfy the total owed. They can be all of the same or different types.
- Received the date that the payment was received, not the day the deposit was made at the bank! See the 'Deposited' field below for additional information.
- Type the selection with this listbox will specify the type of payment currently being entered. You should also notice that changing this value will also change the value to be entered in the 'Tag' field. For example, if the value here is 'card', then the 'Tag' would become the confirmation number of the credit card charge.
- Amount the amount associated with the charge currently being entered.
- Deposited since bank deposited funds are not always available the same day, this field allows you to specify when they have cleared and become available for use.
- Tag this field contains a variety of values based on the 'type' value from above. To help make sure the employee knows what value is supposed to be entered here, the placeholder text will change dynamically as the 'type' is adjusted.
NOTE: After the above fields, there is a list so that multiple payments can be entered per invoice if necessary.
Payables
Journal
Ledger
Balance
Buttons
This module currently does not have any buttons mentioned in this section.
